Every part of admissions, in one place.

One record per applicant, from their first message to the day they enrol. Every tool your team uses sits around it, with an AI Assistant working across all of them.

Get started

Free setup with our team

Use case

Enquire

Reply to every enquiry, and remember everyone who writes.

Every message gets a warm, accurate reply, and every person keeps one history with you from their first hello.

Every enquiry answered, day or night

Email and WhatsApp messages arrive in one shared inbox. The AI Assistant replies with what your institution already knows, and passes the conversation to your team whenever a person should take it.

  • Replies drawn from your fees, deadlines, intakes and your own documents
  • Sends your prospectus, guides and photos when someone asks
  • Hands over when it isn’t sure, or when someone asks for a person
  • Every reply clearly labelled as AI

One history for every person

Messages, forms, visits and applications all sit on one contact, so nobody has to repeat themselves.

  • A timeline of everything they sent and booked
  • Duplicate contacts found and merged
  • Export your contacts whenever you need them

From enquiry to application in one click

Collect enquiries on a public, embedded or invite-only form, then start the application straight from the submission.

  • Booking blocks, so people can choose a visit while they enquire
  • A follow-up date and an owner on every submission
  • Reminders for forms that haven’t been filled in yet

Apply

Applications that arrive complete.

Applicants apply through your own portal, in their own language, and every application reaches you ready to review.

Your portal, in their language

Your portal carries your brand, your pages and your domain, in every language you offer.

  • Pages built from images, text and blocks that show only for the right applicants
  • Your logo, colours and domain
  • Forms and messages translated for you, then checked by your team

Checked before it reaches you

Email addresses are checked and WhatsApp numbers confirmed before an application can be submitted, so you can always reach the person who applied.

  • Mistyped email addresses caught, with a suggested fix
  • WhatsApp numbers confirmed with a one-time code
  • Every upload checked for viruses
  • Follow-up questions show only when an earlier answer needs them

Several applications in one sitting

Parents apply for all their children in one sitting, with a separate application for each child.

  • Save and finish later, on any device
  • Sibling discounts applied at checkout

Decide

Fair decisions, made the same way every time.

Your reviewers rate what needs their judgement, the facts are checked for them, and the AI Assistant can suggest or decide alongside your team.

Review with checks, ratings and the AI Assistant

Each review step checks the facts for you, such as age or required documents, asks reviewers to rate what needs judgement, and moves the application on by the rules you set.

  • The AI Assistant summarises each application and checks its documents
  • Reviewers picked by turns, so the work is shared fairly
  • Try the AI Assistant on past applications before you turn it on
  • You choose the fields the AI Assistant never reads

Interviews and visits, booked for you

Applicants choose a time that suits them, in person, online or by phone.

  • Reminders until they book, and again before they come
  • Book the next free time, or close the application, when nobody books
  • A day-ahead list for everyone hosting

The right class or department for everyone

Every class or department keeps its own places and waitlist, with a suggested placement for each applicant.

  • Suggest a placement by rule, such as age on a date you choose
  • Flag an application for a closer look before you place it
  • A waitlist that moves on its own, or only when you choose

Enrol

Offers accepted, fees in your account.

Applicants accept and sign online, and pay the way they already pay. Every fee goes straight into your own account.

Offers signed and accepted online

Each offer has a reply-by date, and gentle reminders go out until the applicant answers.

  • Offer letters signed online, with a copy for both sides
  • Reasons recorded when an offer is declined
  • Places held while an offer is open

Fees paid straight into your account

Collect application, acceptance and enrolment fees through your own Flutterwave, Paystack or Stripe account. We never take a cut.

  • Cards, bank transfer and mobile money such as M-Pesa and MTN MoMo
  • Offline payment with proof, approved by your team
  • Receipts issued for you, and verifiable
  • Refunds and sibling discounts handled in the same place

Letters anyone can verify

Offer, enrolment and visa support letters are issued for you, and anyone with the code can check they are genuine.

  • Issued automatically at the right step
  • Signed online where a signature is needed
  • Checked on your own verification page

Run

Your process, your way.

Shape every step, adjust it mid-intake, and let routine work run itself.

Change your process mid-intake, safely

Edit a draft while applications carry on. Applicants already in progress keep everything they have entered.

  • Every published version kept
  • Move in-progress applications to a new version when you are ready
  • Steps for forms, payments, review, interviews and signing

Routine work that runs itself

Reminders go out, applications move forward and forms are sent, without anyone having to remember.

  • See what a rule will change before it runs
  • Rules for new and existing applications
  • Pause rules for a single application

Intakes, campuses and roles

Each campus runs its own intake and team, and you see all of them in one place.

  • Intakes open and close on the dates you set
  • Copy an intake to next year in one step
  • Roles that match your team, campus by campus

Every message in your own words

Rewrite every automatic email and WhatsApp message so it sounds like your institution.

  • Send from your own email domain
  • One message for each stage, in each language you offer

Report

Generate reports from all your data.

Build any report in a sentence, and let the AI Assistant explain what it shows.

Reports built in a sentence

Applications, enquiries, interviews, fees, places, documents and messages, split any way you need.

  • Split by campus, intake, process or your own fields
  • Explain sums up a report in plain words, using only its numbers
  • Export or print in one click

Trust

Safe by default.

You decide who sees what, and every change is kept on record.

Your sign-in, your rules

Staff sign in by email, passkey or your institution’s single sign-on, with a two-step code where you want one.

  • Roles by campus, built-in or your own
  • Every change on record, with what changed
  • Every upload checked for viruses
  • Applications deleted completely when you need them gone

Connect

Bring what you have with you.

Import your forms and records, and connect the services your institution already uses.

Messaging

  • WhatsApp Business
  • Email from your own domain

Payments

  • Flutterwave
  • Paystack
  • Stripe

Imports

  • Jotform
  • Typeform
  • Google Forms
  • Odoo Survey
  • Spreadsheets
Coming soon
  • Moodle
  • Calendar sync
  • Google Sheets
On request
  • School management system sync
  • Right-to-left languages
  • Regional data residency
See all integrations

Getting started

Live this intake, set up with us at no cost.

Our team sets up your account and your first process with you, free of charge.

  1. Book a demo

    See Admissio with your own process in mind.

  2. We set it up with you

    Your process, fees and messages, ready for your next intake.

  3. Bring what you have

    Import your current forms and your applicants from a spreadsheet.

  4. Open your intake

    Share your portal and start receiving applications.

Questions

About the admissions cloud.

What is in the admissions cloud?

Everything admissions needs in one place: an inbox for email and WhatsApp, contacts, forms, your applicant portal, applications, review, interviews and visits, placements, offers, payments, documents, automations, processes, intakes and reports, with an AI Assistant across them.

Does it work for our kind of institution?

Yes. Schools, international schools, school groups, universities and colleges use the same platform, set up with their own steps, words and fees.

Do we have to use every part?

No. Use what you need now and turn on more when you are ready.

Where do fees go?

Straight into your institution’s own payment account. We never hold the money and take no transaction fee.

Can the AI Assistant make decisions?

Only if you let it. On each review step you choose whether it is off, suggests, or decides, and rejections wait for a person unless you say otherwise.

Can we change our process during an intake?

Yes. Edit a draft and publish when you are ready. Applications in progress keep their responses, and you choose whether they move to the new version.

Does it connect to our school management system?

Syncing with your school management system is available on request, and Moodle sync is coming soon.

How do we start?

Book a demo. Our team then sets up your account and first process with you, free of charge.

Book a demo

See the whole cloud with your own process.

We’ll walk through your intake, then set it up with you at no cost.

Get started

Free setup with our team